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How Do I Create an Invoice for a Guest?

In this article you can find a step by step guide on how to create an invoice for a guest needed when you rent your apartment with VAT declaration

To create an invoice for a guest, follow these steps:

What Information Do I Need to Make the Invoice?

You’ll need three key pieces of information:

  1. The name of the guest: This can be found on the platform (host.huswell.com). Access your listing's calendar, locate the relevant reservation, and click on it. Scroll down to find the guest's name and contact details.
  2. The reservation details: This includes the dates of the stay and the number of guest nights. You’ll find these in the invoice details next to the reservation ID.
  3. The total amount the guest paid: Look for the "Rental Income" line in the invoice details.

How Do I Calculate the Invoice Amount?

The invoice must reflect the total amount the guest paid for their stay. To show you how to calculate it, we'll use the information found on the picture of the invoice details shown below:

Screenshot 2024-11-22 at 16.29.41

Here's how you can calculate it:
  1. Determine the total amount: This is the amount the guest paid for their reservation.
    • Example: the guest that stayed from October 2 to October 7 on the invoice details paid €1,446.97.
  2. Break down the taxable amount: Divide the total amount by 1.06 to calculate the taxable amount.
    • Example: €1,446.97 ÷ 1.06 = €1,365.07
      ("Rental income" ÷ 1.06 = taxable amount).
  3. Calculate the VAT: Multiply the taxable amount by 6%.
    • Example: €1,365.07 * 0.06 = €81.90 
      (taxable amount * 0.06 = VAT)
  4. Finalize the invoice: The total amount on the invoice should match what the guest paid, including VAT.
    • Example: €1,365.07 + €81.90 = €1,446.97 
      (taxable amount + VAT= total amount)